Barr EOM (Office)

	Barr EOM (Office) shares core technology with Barr EOM (Workflow) and is packaged specifically for office print management. Barr EOM (Office) can help your organization combat the rising costs of paper, toner, and other printing expenses. When used in the office environment, Barr EOM (Office) provides control of what, when, and how your organization prints.

Cut Printing Costs with Barr EOM (Office)

Chances are your organization is faced with a blend of personal printers, networked laser printers, and high-volume multi-function printers. With Barr EOM (Office) you can cut printing costs by identifying what is printed and the associated costs. Our audit & accounting functionality encourages responsible print practices and provides organizations with the power to identify costly behaviors. Studies show that when users know how much their print jobs cost, they are more likely to avoid wasteful printing.

• Track and Control Print Costs – capture your output costs in order to bill a client or are simply trying to better allocate costs to internal projects or departments.
• Manage Mixed Printer Fleets – Use a single management tool for all of your printers regardless of the manufacturer.
• Secure Print Files – Determine who is allowed to print, what they are allowed to print, and where they are allowed to print.

Be proactive with alerts and notifications

With Barr EOM (Office), your Help Desk can discover print issues before users do. Our proactive device management platform makes it easy to monitor printers for errors and get immediate notifications when they occur. This includes common problems such as low supplies, network problems, paper jams and more. End users can also be alerted to the status of their documents. Barr EOM (Office) can send e-mails, text messages, or display pop-up notifications on their computers.

Extend document security all the way to the printer

User access is a key part of Barr EOM (Office). Barr EOM (Office) tightly controls user rights. This impacts who may print, what, and where, they are permitted to print. To simplify user administration, our software integrates with Microsoft’s Active Directory, as well as other LDAP servers. Barr EOM (Office) can be setup by directly referencing existing network users and groups to avoid maintaining separate lists of users and groups.

Track your printer usage and expenses

Routing all of your output through Barr EOM (Office) results in a complete print audit trail. Every document managed by the system, every device event, every click by an administrator or user, is logged. Instantly determine individual printing volume, pinpoint printing abuses, inefficiencies and bottlenecks. Whether you need to track where a document was printed, whether it was created via traditional or color printing, how many times a printer jammed or which workflow process kicked off at a particular time, the Barr EOM (Office) print audit log provides all the answers.

Set and manage quotas

Barr EOM (Office) lets you set print quotas based on users, user groups, and devices. You can setup declining balances that give users a fixed number of dollars each week or month that gets decremented by the cost of each job they print. You can also setup accounts with ascending balances so you can charge for the print that your customers, departments, and end users use.

Automatically bypass ‘down’ printers

Barr EOM (Office) features several options for failover printing. Administrators can configure individual failover devices, or groups of printers that back each other up. When a document is submitted, Barr EOM (Office) checks the status of the primary or selected output destination device. If the printer it is not available or returns an error, Barr EOM (Office) can automatically reroute the document to the alternate device and notify the owner of the change.

If you do not want to implement automated failover, Barr EOM (Office) has several manual failover choices. When a printer error occurs, you can notify the document owners and give them a choice of pre-approved alternate devices where the document can be rerouted. Alternatively, Barr EOM (Office) administrators can quickly move an entire queue of print jobs (even from multiple users) to another printer. Administrators can redirect print jobs for a number of minutes, hours, or a specific date and time.

 

We are easy to reach!  Even if your specific document distribution and delivery need was not covered on this page, there is a very good chance we can still help.  Please give us a call at 1-800-227-7797 or +1-352-491-3100, drop us a note at sales@barrsystems.com or signup for one of our Webinars.