As the cost of everything goes up, so too does the cost of printing. Legacy mainframe systems attached to big iron printers require massive amounts of electricity just to run; not to mention the costs of the maintenance on those machines. The more advanced of these machines have the ability to duplex, sort, collate, bind and perform many other time saving tasks. But all of those features come at a cost and that cost can be greatly increased if the use of those devices goes unchecked.
In the network environment, color printers with the capability of producing full presentation and publishing quality graphics are not uncommon. Even for straight text printing and reporting the scope of printer hardware options are wide reaching. A desktop printer today far outperforms anything imaginable as little as 5 years ago and with the proliferation of high speed and multi-function printers there are many print options, all with a cost of operation commensurate with those capabilities.
Your staff knows all about the equipment they have at their disposal and even though you may have established policies for the use of the more expensive to operate color and high tech print devices, the unauthorized use of those printers for personal or other reasons can quickly become a costly problem. You can send all the memos and e-mails you want but without the appropriate tools how can you really change those habits?
The Solution
If your output management system could remind your staff of potential misuse or outright violations of company policy it would go a long way in achieving that goal. Your system should be able to not only monitor that usage and report back to you when limits have been reached but also display reminders to users about sending output to printers that may be inappropriate for the type of output being generated. It should also be able to outright deny certain printing requests based upon the rules you establish.
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Eliminate wasteful printing quickly and effortlessly.
Cost Control / User Behavior Change
