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Electronic Document Delivery (Email)Depending on the size of your organization, you could be spending anywhere from tens of thousands to millions of dollars every year on a system that slows down the delivery of critical information. Barr EOM can help your organization dramatically cut and sometimes even eliminate the costs associated with producing, delivering, and storing paper documents. |
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The Details
Before you can start emailing documents, you have to capture them. To make it easy, Barr EOM has a wide variety options to connect to and capture files from applications running on Windows, Apple, UNIX, iSeries, zSeries and more. Make sure to visit our Sources page for a complete list of the ways Barr EOM can capture files.
Email Destination
The next step is to configure the appropriate Barr EOM's destination. In this case you will create an Email Destination. Here, you have two options. You can either use a Default Value if the email address will not change or use Dynamic Override if you want to send to variable email addresses based on the document’s metadata.
Business Rules
Once the Source and Destination have been defined, it is time to build the business rules that dictate how the system will process your workflow. With Barr EOM you can create business rules for documents based on items such as the source, time, date, file size, author, page count, content, and printer availability.
After defining the conditions, you then configure the actions you want the system to perform. Documents can be processed with actions such as changing properties, file converting, compressing, encrypting, adding barcodes or watermarks, and routing to multiple destinations. In many cases, you may want to configure Barr EOM to convert your documents into PDF files and split them into smaller parts before emailing them to the final destination. All of these actions can be defined by a single business rule.
Conclusion
Barr EOM can capture documents from any source, convert them into PDF files and send via email to their final destination.Barr EOM can also help your organization manage document output in dozens of other ways. Check out all of the Barr EOM Applications or Contact Us for additional information. We would love to hear from you.
Take a few minutes to see how Barr EOM can help you reduce printing by emailing documents instead of printing them.
